Companies are often forced to share sensitive information with other employees or professionals, be it lawyers examining contracts accounting firms conducting audits or compliance auditors who are checking for leaks of data. In these cases, virtual data rooms (VDRs) can help protect sensitive data while offering a secure platform for sharing information. Most vendors offer free trials that let you try out the top VDR providers. They come with a wide range of features, pricing and security options.
The most important aspect to take into consideration when selecting the right VDR provider is the security of the platform. Select a vendor that offers a wide range of security certifications, including FedRAMP and FINRA. Ensure that the VDR can also detect text in many file formats, as well as convert PDFs into searchable files.
Another thing to consider is the VDR’s ability to be used on different operating systems and devices. A modern, reliable platform should be able to support iOS and Android phones, Windows or macOS desktops and Linux servers. It should also offer options for data hosting sites and physical storage.
In the end, when you’re looking for a VDR provider, be sure to read its reviews from both internal and external sources. Look for a provider with an established track record in the industry and a significant number of favorable reviews on third-party platforms like Trustpilot or Software Advice. Make sure to read employee reviews on websites like Glassdoor. They can give you a good insight into a company’s ethics and culture.